Public Records Requests (GRAMA Request Portal)
About GRAMA in Utah
UDOT places a high priority on assisting transparency to the public when requesting to view our public records. The Government Records Access and Management Act (“GRAMA”), Utah Code § 63G-2-101 et. seq. places certain obligations on public entities, including UDOT, in fulfilling the public’s request for government records. GRAMA establishes a time frame for responding to public records requests, which is generally 10 working days from receipt. This time frame is shortened to five working days for media requests. These guidelines ensure that UDOT and other public entities can efficiently fulfill their obligations in providing access to government records: Utah State Legislature GRAMA Code.
To Submit a GRAMA Request
To submit a GRAMA Request click here.
Disclosure – UDOT uses the JustFOIA platform to manage our GRAMA Process and Procedure. Communications and release of records that are prepared, owned, received, or retained by a governmental or political entity. In response to a request, a governmental entity is not required to: create a record; compile, format, manipulate, package, summarize, or tailor information; provide a record in a particular format, medium, or program not currently maintained by the governmental entity; fulfill a person’s records request if the request unreasonably duplicates prior records requests from that person.
Need to Know
The Government Records Access and Management Act (GRAMA) is a comprehensive law dealing with management and access to government records. A public record is any record containing information relating to the conduct of government business, which is prepared, owned, used, or retained by a governmental or political entity. GRAMA is an attempt to balance the public’s constitutional right of access to information concerning government conduct of business.
GRAMA 63-2-204 requires that a person making a request for a record shall furnish the governmental entity with a written request containing a name, mailing address, daytime phone number, and a description of the records with reasonable specificity.
Enhance Response Times, Minimize Delays, Reduce Costs, and Improve Governmental Efficiency
To ensure a streamlined customer service experience, UDOT encourages you to be as specific as possible when requesting records. Being specific means UDOT can focus its search on only the records you want, which in turn improves UDOT’s overall turnaround time in getting those records in your possession.
UDOT manages extensive digital information. To process your GRAMA request efficiently and effectively, please be specific and focused. Vague or overly broad requests increase processing time and costs for everyone. This can delay responses for all requesters. Clear and concise requests help us provide information promptly and responsibly.
UDOT recommends including such details in your GRAMA requests: Date(s), precise location, project name, PIN number, individuals involved, entity names, or the name of the document.
How Long Does it Take to Receive Records?
UDOT’s GRAMA Coordinator endeavors to respond to GRAMA requests as soon as reasonably possible under the parameters set forth in Utah Code § 63G-2-204.
Classification of Records: Private, Protected, Controlled
Exemptions are listed in the Part 3, Classifications, many of these exemptions are designed to protect privacy rights and legitimate business interests.
What if I Only Have a Question or Want More Information?
General questions or requests for information are not typically Records Requests. Our website is a great resource to find answers that may not be in record form. Some information and data is already published, which means you have immediate access to those resources and you do not have to request it. UDOT is not required to create new records, collect or analyze information, or conduct legal research under the Public Records Act.
Are the Records you are Seeking Already Available Online?
Department Organizational Chart
Common Inquiries
Intersection Video Footage – UDOT cameras provide live feeds only and do not record or store footage of intersections.
Traffic Accident Reports – UDOT does not maintain accident records that do not include UDOT Property.
Fees, how they are calculated – UDOT is committed to transparency with the public. Fees may be assessed for large, vague, or broad requests to cover processing costs. 2.4. Fees – Records Access and GRAMA Essentials
Need Translation, explanation or Interpretation of records – As defined in Utah Code Ann. 63G-2-103, we are to supply, if recorded and/or maintained by UDOT, documents to fulfill your request. You may contact a third party for those services to be provided; we are unaware of any costs that may be presented to you.
CONTACTS
For additional support or service, please contact UDOT’s GRAMA Coordinator:
Mandy Archuleta
801-965-4715
mandyknowlden@utah.gov
For records requests by mail, send to the following address:
Attn: GRAMA Coordinator
Utah Department of Transportation
P.O. Box 148430
Salt Lake City, Utah 84114-8430
If your request is denied, you have the option to appeal the denial to the Chief Adminstrative Officer (CAO). Your rights to appeal are spelled out in Utah Code Ann. § 63-2-401. To proceed, please follow the instructions below.
Send Notice of Appeal within 30 days to:
Attn: Nathan Lee, CAO
Utah Department of Transportation
P.O. Box 143600
Salt Lake City, Utah 84114-83600